Scope management is required in order to control what should be included in the project and what should not be, it establishes the elements to be included in the form of the final end product deliverables, the factors to address from end to end of the project cycle. Project scope management is defined as the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. The scope management is a systematic process in which primarily the needs are defined. The needs definition will present how the project was instituted with requirements in the first place. Project charters, time and cost charts are prepared at this point. Secondly the project objectives, the WBS and more are prepared as part of the scope management process lifecycle. Goals, sub phases and schedule parameters are usually included here as well. The project scope management is important to ensure the clients understand how far their requirements are completed. It ensures the client is satisfied and that there are corrective actions taken against any untoward happenings. Scope management will also help in addressing the scope creeping.
Scope creep are the uncontrolled changes that happen in a project. Change in a project is inevitable, however there has to be some way to manage the change, if the change is not managed then the scope could go out of defined boundaries changing its very definition. Scope creep hence happens because the original goals or objectives of the project start expanding, it is usually a subtle process, but then the small adjustments that are being made towards handling it leads to complete issues for the project. Now scope creep can occur because there are poor understandings of the original product, or project, the changing macro environment conditions or the competing forces within a company.
There are some basic procedures to be followed when implementing scope change which are that of first, determining whether the scope change has occurred or is about to occur, the project management has to be aware of this Secondly training and skills are necessary to identify scope creep, which are the incremental increase in scope. The factors that could lead to the potential increase or change of scope are then determined. Agreed scope changes are implemented and then it is necessary to also monitor and report the effect of scope changes in the areas where it has an impact on the achievement of project objectives.